For a long time now I’ve been using OneNote for my notes, before that I used Evernote. I’ve used a lot of other software as well, the problem comes when you want people to collaborate on those notes.
Discourse has a feature they call a “Wiki”, by that it means a post which can be edited by anyone the way a Wiki is. This isn’t nearly as powerful as our wiki, but is still pretty useful. I have called this kind of universal notebook the Infinite Codex. As I explain in the description of the area, it is a place on the forum to put notes about plots and other ideas which can be edited by everyone, commented on, and doesn’t have to be correct nor is it instantly part of our canon. This is designed to be informal, similar to a post where people comment and reply but where the author or anyone else can go in, make changes, additions, and the like.
I’ve started by posting to it almost all of the half-finished storylines I have notes on in hopes that this will give people an idea of how it can be used. All of the information is up there, it can be easily edited, and it can be easily linked to elsewhere on the forum or anywhere else. My hope is that when people want to get some ideas out, they feel comfortable just making a post in the codex and editing it as they need.
I have also enabled the tagging feature of the forum. It’s had this feature for a long time, but until today it was disabled. Posts within RP areas need to be tagged with the tag for that setting. This allows using the tags to pull together information from across form areas. Major plots will also have their own tags for the same reason. People who’ve been here long enough to be in the “Regulars” group or otherwise have sufficient access can create their own tags, otherwise use the ones that are already there.
I’ve gone through and tagged most everything where it should be. Hopefully this will allow better organization and finding information (say from Phoenix Nebula or the Codex) and tying it to a particular post or series of posts.